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inventory.jpgIt’s that time of year when many businesses begin preparing for the year-end inventory count. Even businesses that do cycle counts throughout the year may be required to do an annual count of everything in inventory.  The day, when you count everything in the warehouse, can be hectic. It starts early and ends late. The auditors have many questions and you may need several recounts.

Here are some helpful tips:

Before count day:

  • Increase the frequency and number of items that you cycle count. Then resolve or book all major variances. This will improve inventory accuracy and save you time on count day.
  • Organize the warehouse; move product into the proper locations.
  • Disposition damaged product.
  • Process all transactions that affect inventory such as receipts, shipments, and transfers.
  • Print extra tags, you will probably need them. Record the range of tag numbers; you will have to account for all of them.


During count day:

  • Use your pickers, receivers, and inventory control people to do the counting. They know the product.
  • If you need additional people, use them for non-counting tasks such as keying counts or issuing tags.
  • If you cannot shut down product movement, tape movement tags on every location. Whenever product is moved into or out of a location, record it on the movement tag.
  • The counter adjusts their physical count by the net movement as recorded on the movement tag. Then the counter draws a line below the last entry on the movement tag. If a recount is needed the re-counter can tell by location of the line whether there was product movement after the original count.
  • Feed the crew, bring in breakfast and lunch. That saves time and generates good will. Count day is always too short.


JD Edwards World software has processes for both types of counts. Knowledge documents: Cycle Count Process (Doc ID 626660.1) and Inventory Tag Count Physical Count (Doc ID 626812.1) present a thorough overview of each process. Additional knowledge documents about inventory counts are: FAQ Inventory Counts (Doc ID 1553628.1) and Troubleshooting Inventory Counts (Doc ID 1553650.1).

Year-end is a busy time for everyone, so who has the time to show your new employees how to process your supplier’s 1099’s, your employee’s U.S.  Payroll W-2, 1099-R, and 1099-M forms, not to mention your Canadian Payroll T4 and Releve forms?  Not you!

As is our practice here in Oracle Support, we are providing Advisor Webcasts again this year on all these subjects as part of your maintenance contract!  Whether you are new to the process, or would just like a refresher, make sure to register for these upcoming LIVE sessions.  We welcome your questions during the live session, so don’t be shy.




Register for any or all of these sessions:

For 1099s:

JD Edwards World: 1099 Address Book setup and Guidelines Refresher 2014 – December 2, 2014 - During this one-hour session, Dan will go over the important first step of a creating a successful 1099 to the desired supplier – setting up your supplier’s address book records correctly. He will also cover the company/supplier combining process.  If this isn’t setup correctly, companies and/or suppliers who share the same Tax ID won’t share the same 1099 form.

*JD Edwards World: A/P Ledger Method Refresher 2014 –  December 3, 2014 - Cindy will be demonstrating and answering questions about the entire AP Method process for creating your 1099’s.  She’ll start at the beginning with the setup needed and continue through the whole process  - including writing and adjusting the forms. 

*JD Edwards World: G/L  Method Refresher 2014 – December 4, 2014 – Cindy will take you on a similar ride through the G/L method available for preparing and processing your 1099 returns.


*Not sure whether to use the A/P method or the G/L method for processing your 1099 returns? 

  • Use the 1099 A/P Ledger Method if you can identify which 1099 form and box to update based on a category code value in the A/P Ledger file, (F0411), instead of an expense account, or if you don’t have corresponding records in the Account Ledger file (F0911).
  • Use the 1099 G/L Method when you want to use the expense account number as the basis for updating the 1099 form and box. Also use this method for records created in the Procurement system using the two-way or three-way Voucher Match program

For Payroll Year-End:

JD Edwards World: Preparing for the 2014 W-2 Year-End Processing Season – December 9, 2014 – Join Leslie and Julie so they can enlighten you to new functionality around the W-2 year-end process and review steps to successfully process your W-2s for 2014!

JD Edwards World: Preparing for the 2014 Canadian T4 & Releve Year-End Processing Season – December 10, 2014 – Kristen will review what’s new for 2014 in regard to our T4 and Releve processes as well as a review of the entire process in this one-hour session.  Bring your questions!

To register for any or all of these Advisor Webcasts, link to JD Edwards World Advisor Webcast Schedule and Archived Recordings (Doc ID 1455377.1).

Remember, throughout the season to post your questions on JD Edwards World Communities in My Oracle Support…we’ll be waiting!





Cellphone.jpgDid you have one of these in the 80s? Can you imagine still carrying around this cell phone today?  How can you take a selfie with it?

JD Edwards isn’t the only one advancing their technology!  So let’s not forget about the hardware.  JD Edwards World continues to build off of 100s of enhancements introduced by IBM’s latest and greatest operating systems. As Oracle continues to develop JD Edwards World software, we utilize many base features delivered in System I OS i7.1 and above.  In 2015, we will begin future development on OS level  i7.2, which will bump up the minimum technical requirements for our JD Edwards World customers.

What does this mean for you? All software updates will be built and delivered at i7.2 and will require our JD Edwards World customers to be at a minimum OS level of V6R1.  You will no longer be able to apply software updates on V5R4 machines.  Future software updates, including 2015 Year-end updates, will require a minimum Operating System level of V6R1.

Don’t forget, you must be on i7.1 at a minimum for your A9.3X upgrade project!

For more information on Operating System enhancements, take a look at  Benefits to Upgrading to i7.1 and Program Requirements for A9.3 MTR at i7.1 (Doc ID 1458477.1).

To better understand Oracle’s Technical Requirements by JD Edwards World release level, review Minimum IBM Operating System Release Level for JD Edwards World (Doc ID 988009.1).

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