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JD Edwards World Support Blog

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Hockey or processing Canadian year-end tax slips?   Not really a tough choice, but unfortunately, it’s business before pleasure!  We want your Canadian year-end processing to be as smooth as new ice after a Zamboni!

Employers must provide their employees the required tax slips on or before the last day of February so it’s time to start ramping up.


JD Edwards has you covered with a hat trick of tools you need for 2014 T4 and Releve processing.   Take the time to mark these important articles as favorites in My Oracle Support:


  1. For links to download the Year End Update, use JD Edwards World 1099, W-2 and T4 Year-End Updates for 2014 (Doc ID 1929486.1).
  2. To download the 2014 Canadian Year End Processing Guide, use JD Edwards World Canadian Payroll (T-4) Year-End Processing Guide for 2014 (Doc ID 1955309.1).
  3. For a recorded Advisor Webcast on preparing for processing, link to Doc ID 1455377.1. Under the “Archived 2014” tab, locate and view JD Edwards World: Preparing for the 2014 Canadian T4 & Releve Year-End Processing Season.
  4. For the Oracle software company RL-1 and RL-2 certification numbers, use RL-1 and RL-2 Certification Numbers (Doc ID 652919.1).

 

Ok…so that’s more than a hat trick, but we aim to please!  Now take a slap shot at your year-end and get back to the game!

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Attention:  Remember that Extended Support for JD Edwards World A9.1 will end on April 30, 2015.  Sustaining Support begins May 1, 2015 and will continue indefinitely as provided for in Oracle’s Lifetime Support Policy.  If acquired, Sustaining Support preserves your upgrade rights and rights to access Oracle’s online support tools, pre-existing fixes and assistance from Oracle’s technical support experts as provided for in Oracle’s technical support policies.

 

Additionally, please not the following:

  • JD Edwards World A9.1 Extended Support ends April 30, 2105.  Oracle will continue to address bugs reported on this release before this date; however, new bugs will not be accepted after April 30, 2015.
  • Premier Support for Tax, Legal and Regulatory also ends April 30, 2015.  We will not be providing Tax Updates for the 2015 Tax Year at this time.

 

You may choose to upgrade to a later release of the product. For upgrade information and options:

  • The JD Edwards Resource Library contains important information and presentations on best practices for upgrades.
  • On My Oracle Support, the Product Features and Technical Catalog allows you to identify enhancements that provide value to your organization, compare release, and generate reports to use for your upgrade business case.

 

If you have questions or concerns regarding Sustaining Support or upgrade options for these releases and we can be of assistance, please contact your Global Customer Support Center.

Sales and purchase orders along with their respective line items always seem to have associated customer, supplier, and item data that needs to travel along with them. The trouble is finding enough real estate and benign fields that are usable on program videos to enter and store this data. Wouldn’t it be great if there were user-defined fields that could be used solely for this purpose?

 

You‘re in luck! Starting with JD Edwards World Release A9.2, we introduced User-Defined Data  (or UDD for short). Even better, the data travels along with its related item, sales and purchase order.  Here is an example of one of the many places you can define user defined data. Except for Customer and Customer Group below, all fields are available for user-defined data:

UDD example.png

 

The UDD files and fields design incorporates:

  • Nine files with 100+ fields each
  • Alpha-numeric data entry
  • Associated, definable UDC tables 
  • Errors returned if data is required or incorrect 
  • UDD data defaults in based on customer, supplier,  item, and group setup at time of order entry

 

How does it work?

  • Access UDD from Sales Order Entry, Purchase Order Entry, and a variety of Electronic Commerce (EDI) programs accessible via processing option and function keys.
  • Once the UDD video pops up, enter data or review the default data from related setup.
  • The data is written to a transaction file once the order is accepted.
  • Order is printed via invoice or PO Print  - The UDD information maintains its relationship to the order.
  • If you are using EDI, an EDI UDD file is written relating the files to the orders. This data may be mapped and sent to trading partners via XML or translation software.

 

On top of all this, custom reports can also be created using the UDD fields to report information tied to orders and items.

 

To find out more about UDD, check out Doc ID 858973.1 User-Defined Data for Distribution.   Make sure to post any questions to My Oracle Support Community for JDE World or feel free to add a comment to this blog.

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Software Protection Codes are a thing of the past, but companies are still bound by license agreements with Oracle.  To ensure compliance, how do IT Departments track user licenses in current releases of JD Edwards World?

The User Activity Report is an enhancement delivered in A9.1 and above.  UAR allows you to run basic reports of user activity which you can use to determine whether you are in compliance with your Oracle software license agreements. UAR allows you to create collection periods and run reports to audit user activity, menu history, and file activity for specific time periods. You can then print the reports which contain detail or summary information of this activity.


Overview of User Activity Report:

  • Available for all Releases Supported (A9.1, A9.2 & A9.3X)
  • Provides the ability to capture User Activity by Collection Periods
    • Job submits to Sleeper
  • Ability to assign Users to User License Type
  • Monitors specific transaction files with the ability to add additional files
  • Three areas of reporting provided by Collection Period
    • Active Users – Total, Peak and Average
    • User Menu Travel  - Menu Selection
    • File Activity – Adds/Updates by Users

For more information on setting up User Activity Report, please review:  User Activity Reporting (Doc ID 1288771.1), which links to the software download and User Activity Report  User Guide.

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Are you ready to be in charge of your health care?  The Affordable Care Act does just that…it puts you, the consumer, in control of your health care requirements!  The Patient’s Bill of Rights gives us the tools needed to make informed choices in health care.

Now, as an employer and health coverage provider, I bet you’re wondering what setup and data is required from your JD Edwards software. Currently, no new functionality is required to track data in JD Edwards World Software.  We do plan to support filing for forms 1094C & 1095C, which are used to report the information required by employers with 50 or more full time employees who offer health coverage and enrollment in health coverage for their employees.  Look for updates within My Oracle Support Community during 2015 from JD Edwards regarding enhancements required by the IRS for the Affordable Care Act. 


In the meantime, check out this IRS website for more detailed information:  http://www.irs.gov/Affordable-Care-Act/Affordable-Care-Act-Tax-Provisions.


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Please feel free to post any questions either here, or in the My Oracle Support regarding how your JD Edwards World Software can support these form requirements.

Has this ever happened to you??monthend.jpg

 

While preparing for month-end or year-end close you discover batches posted to an incorrect period or year? Or perhaps you find unposted batches for a closed G/L period?  Now what?

 

Here in Global Support, the most common questions/issues around this topic:

  • “Can we change the G/L date to the current period?” (The answer, by the way, is “no”.)
  • “The posting report gives a date error and won’t complete.” (The system normally won’t let you post to a closed period.)

 

 

Rest assured, there is a way to post these batches and book amounts to the desired periods! Review (and bookmark!) this document:  Doc ID 798195.1 - How to Post Transactions to a Prior Period or Prior Year without Affecting the General Ledger for our suggestions. This document contains:

 

  • Steps necessary for reviewing data
  • Suggestions for making corrections and adjustments
  • Considerations for integrity programs to run to verify your data is correct once you have completed the correction

Do you have a scenario that isn’t covered in this document?  Let us know! There are several ways to do this:

  • Click on the hyperlink in the document in the Goal Section to link directly to My Oracle Support Community
  • Add a comment on the document itself using the “comments” icon in the Document Details section on the right.
  • Add a comment to this blog

Welcome to the My Oracle Support Community! We highly encourage you to personalize your community display name to make your activity more memorable. Please see https://community.oracle.com/docs/DOC-1022508 for instructions.