Why wait until the end of the year to clean up your supplier address book records when you can be managing it throughout the year?

 

If you know the guidelines, you can set the address book records up correctly, so there is little work to do at year end.


The mailing name is used for many applications within JD Edwards World software, such as the name that prints on an A/P payment or as part of the Remit To address for customer statements; therefore, if you need to change the mailing name to accommodate the IRS requirements for 1099 processing, be sure to consider any other type of form that you print that might utilize it.


Understanding the IRS Mailing Address Requirements

The Internal Revenue Service (IRS) limits the mailing address on 1099 returns to three lines:

  • Legal Name (line 1)
  • Street address (line 2)
  • City, state, and zip code (line 3)

 

If the supplier uses a DBA (Doing Business As) name or if the legal name requires more than one line, the IRS allows four lines: 

  • Legal Name (line 1)
  • DBA Name or Continuation of Legal Name (line 2)
  • Street address (line 3)
  • City, state, and zip code (line 4)

 

Other IRS limitations are: 

  • You cannot have a mailing address that contains more than one line for a street address.
  • You cannot use the street address line for a legal name.


For more details, see How to Set Up Mailing Addresses for 1099 Processing (Doc ID 630967.1).