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A Direct ship order is used to record the sale of items that you purchase from a supplier who then sends the items directly to your customer. Your inventory quantities and availability are not updated. Both a sales order and a purchase order are created.

 

Direct Ship orders are entered with program P4243 (18/G4211).  The Related Order fields in F4211 and F4311 associate the sales order and purchase order to each other. In the sales order, these fields are found on the detail behind the details (option 1 from a detail line of the sales order), and in the purchase order, these fields are found in the fold of the detail.


By default, the order type for the sales order is SD while the order type for the purchase order is OD.


The order line type typically used for direct ship orders is D. By default, line type D has a D inventory interface, indicating  the system will check the inventory for a valid item number, but it will not update quantities or check availability.


An order line type with a Y inventory interface can be used, allowing use of receipt routing and the writing of Item Ledger records for both the receipt and the ship confirmation. In the case of a lot controlled item, this provides Trace/Track functionality, even though the product was never physically in your warehouse. Functionality described in this paragraph became available in releases prior to A9.3.


It is important to note that changes made to the direct ship sales and purchase orders should be made through P4243. Changes you make to a direct ship order in Sales Order Entry (P4211) will not carry over to the corresponding purchase order. Likewise, changes you make in Purchase Order Entry (P4311) will not carry over to the corresponding sales order.

You can have the receipts program (P4312) update the status of the sales order upon full receipt of a direct ship purchase order line. The sales order line status will not be updated if the purchase order line is partially received.


As of Release A9.3 new processing options were added to P4243 to indicate the next status at which changes can no longer be made to either the sales or purchase order. Associated text has to be entered separately to the sales order or purchase order.  Direct Ship Orders have other unique setup and processing considerations compared to regular sales or purchase orders which are noted in detail in the document Direct Ship Orders (Doc ID 626663.1)

Did you know that keying SHIFT+F9 after entering a Work Order header will display the last entered record?

 

Did you know that most releases are shipped with a fast path word COST that when typing it at the command line, it will take you straight to the daily product manufacturing costing menu G3014?

 

Did you know that pressing function key 11 or 12 in the Cardex will display the Document Number Document Type line above the item number field in the header, allowing user to inquire on all related transactions to an specific work order?

 

Did you know that when a component’s Item Description is highlighted in a Bill Of Materials it is indicating that a substitute item exists? For more information please see How to Use Parts List Substitutions (Doc ID 627299.1)

 

Did you know that when a component’s number in the Bill of Materials is highlighted to indicate that there is an ECO message tied to that item in the Item Master?

 

Did you know that the item number is highlighted in the BOM Inquiry (P30200) program indicating that the component has a related flash message and if the descriptions of items are highlighted that substitutes have been defined at every level of a multi-BOM?

 

Did you know that function key F2 in the Journal Entries (P09101) program with the detail area visible (F4), will switch format display in sequence setup via processing options? This allows user to gather more details for the journal entry without having to exit the J/E.

 

Did you know that as of A9.4, Work Center Costing enhancement generates costs in work center levels where cost is broken down by component cost types? The Work Order Variances (P31804) program will create Journal Entries for variances by operation sequences on the Work Order. Variance by work center compares the consumption at the work center or the material issued and hours reported to the standard material and hours established at the work center level.

 

Did you know that in Parts Availability (P30205) the system highlights the Quantity on Hand field if item location has a Lot Hold Status Code, and when the Quantity Available is highlighted there is shortage for the item?

 

Did you know that the Calendar Window (P00CAL) shows highlighted dates based on user’s preference set up in the Calendar Holidays (UDC table 98/HL)? For more information on setting these dates up see How to Highlight Dates in Calendar Window (Doc ID 628811.1).

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