A Direct ship order is used to record the sale of items that you purchase from a supplier who then sends the items directly to your customer. Your inventory quantities and availability are not updated. Both a sales order and a purchase order are created.

 

Direct Ship orders are entered with program P4243 (18/G4211).  The Related Order fields in F4211 and F4311 associate the sales order and purchase order to each other. In the sales order, these fields are found on the detail behind the details (option 1 from a detail line of the sales order), and in the purchase order, these fields are found in the fold of the detail.


By default, the order type for the sales order is SD while the order type for the purchase order is OD.


The order line type typically used for direct ship orders is D. By default, line type D has a D inventory interface, indicating  the system will check the inventory for a valid item number, but it will not update quantities or check availability.


An order line type with a Y inventory interface can be used, allowing use of receipt routing and the writing of Item Ledger records for both the receipt and the ship confirmation. In the case of a lot controlled item, this provides Trace/Track functionality, even though the product was never physically in your warehouse. Functionality described in this paragraph became available in releases prior to A9.3.


It is important to note that changes made to the direct ship sales and purchase orders should be made through P4243. Changes you make to a direct ship order in Sales Order Entry (P4211) will not carry over to the corresponding purchase order. Likewise, changes you make in Purchase Order Entry (P4311) will not carry over to the corresponding sales order.

You can have the receipts program (P4312) update the status of the sales order upon full receipt of a direct ship purchase order line. The sales order line status will not be updated if the purchase order line is partially received.


As of Release A9.3 new processing options were added to P4243 to indicate the next status at which changes can no longer be made to either the sales or purchase order. Associated text has to be entered separately to the sales order or purchase order.  Direct Ship Orders have other unique setup and processing considerations compared to regular sales or purchase orders which are noted in detail in the document Direct Ship Orders (Doc ID 626663.1)