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In an earlier blog we discussed how you can use the Autocash functionality to save time as you can set it up to apply cash receipts to A/R invoices automatically. However, sometimes you receive money from clients in forms that cannot be processed through your Autocash setup (and this does not happen frequently enough to add to your setup).

 

For these situations, where you cannot use bulk processing, you can use either of the following cash receipt entry programs:

  • Standard Receipts (P03B102)
  • Speed Receipts (P03B0001)

 

Here’s an overview of what these programs can and cannot do:

 

Standard Receipts

Speed Receipts

P03B102

P03B0001

You can:

You can:

Use either the Load or Select feature to display open items for a customer.

Use one form to enter multiple receipts.

Enter information directly from a customer's remittance slip.

Enter logged receipts.

Apply receipts to invoices that include discounts or write-offs.

Enter balance-forward receipts.

Create chargebacks for discount amounts or short payments.

Create automatic write-offs.

Create deductions for short payments.

 

Create stand-alone chargebacks, write-offs, and deductions.

 

Apply unapplied amounts to invoices.

 

Apply receipts that are logged through Speed Receipts Entry.

 

View the results of receipts entry.

 

Locate and revise receipts.

 

Delete unposted receipts and receipt pay items.

 

Void posted receipts and receipt pay items.

 

Designate receipts as insufficient funds (NSF).

 

Apply receipts in an alternate currency.

 

Enter negative receipts

 

You cannot:

You cannot:

Enter receipts as quickly as you can using Speed Receipts Entry because you use multiple forms to access open items and enter receipt information.

Create chargebacks, manual write-offs, or deductions.

Enter logged receipts.

Preload open items.

Apply receipts using a balance-forward method.

Use this program as a stand-alone system.

 

Locate or revise receipts.

 

Delete or void receipts.

 

Designate receipts as NSF.

 

View the results of receipts application.

 

Use alternate currencies.

 

Enter negative receipts

 

Regardless of which program you use to enter manual receipts, there are three steps to the process:

  1. Enter the receipt
  2. Review the receipt, and revise it if necessary
  3. Post the receipt

 

Before you can enter a receipt, make sure that the following is set up:

  • Set up these AAIs and make sure that the G/L accounts attached to them exist and can be used by the G/L Post (R09801):
    • RKD for discounts taken.
    • RCxxxx, where xxxx is the chargeback G/L offset code, for the chargeback A/R trade account.
    • RAxx, where xx is the write-off reason code.
    • RN, for the deduction suspense account.
  • Set up these UDC tables for any reason codes you want to use:
    • 00/DE for discount reason codes
    • 03B/CB for chargeback reason codes
    • 03B/RC for write-off reason codes
    • 03B/CR for deduction reason codes

 

When you create a receipt, the system creates at least two records in the following tables:

  • A receipt header record that stores the amount of the receipt, the check number, receipt and general ledger dates, and so on. The system stores receipt header records in the Receipts Header table (F03B13).
    There is only ever one record per receipt in this table.
  • A receipt detail record that stores the amount of the receipt that is applied to each invoice. The system stores receipt detail records in the Receipts Detail table (F03B14).
    There is one record for each invoice matched on the receipt, and one for each standalone record (write-off, deduction, or chargeback), and one for any amount left unapplied.

 

In the receipt header there are two date fields:

  • the Receipt Date
  • the G/L Date

The Receipt Date field can be set to the date on which you enter the receipt into the system, or it can be set to the date on the customer’s check, or to the date on which the EFT payment from the customer came in, for example. However, the system does not use this date field for anything, so it is for informational purposes only.

 

The G/L date on the other hand is used for the following:

  • exchange rate calculations,
  • to determine whether a discount is earned, and
  • to update account information when you post the receipt.

Because the system uses the general ledger date for so many reasons, you cannot change the general ledger date after you enter the receipt, even if the receipt is not posted yet.

 

To apply a receipt manually to an invoice, you need to use something called a Type Input Code. This Type Input Code will automatically calculate amounts to apply for payments, discounts, write-offs, chargebacks, and deductions. The following Type Input Codes are available:

  • 10: Simple Invoice Match
  • 11: Invoice Match with Automatic Chargeback for Discount Amount
  • 15: Invoice Match with Write-Off
  • 16: Invoice Match with Chargeback
  • 17: Invoice Match with Deduction
  • 25: Stand-alone write-off
  • 26 (Stand-alone chargeback)
  • 27 (Stand-alone deduction)

 

There is much more to processing standard receipts than can be included, so if you need more information, please have a look at the following knowledge articles:

  • How To Create and Manage Manual Receipts In EnterpriseOne Accounts Receivable (Doc ID 1451219.1)
  • FAQ - Frequently Asked Questions on Accounts Receivable Manual Receipts (Doc ID 625851.1)

Do you have questions regarding approval processing?


Are you setting up approval processing for the first time?


Have your auditors suggested revisions to your approval processing?

 

Find answers to the above questions and much more including understanding the Held Orders Table (F4209) and troubleshooting common errors in our new knowledge document Approval Processing in EnterpriseOne (Doc ID 2090884.2).

ACA Reporting has a lot of moving and intricate components.  At times, it can cause you to second guess yourself or question why something isn't working as you expected.

 

A Set up and Troubleshooting Guide has been created to help you with some of your inquiries.  It just might be lead you to correcting what you see is wrong or confirming that your set up is correct.

 

Visit ACA Information Returns Setup and Troubleshooting Supplement (Doc ID 2089317.1) periodically during the reporting season when something has you scratching your head.

 

Another great document is Affordable Care Act (ACA) Reported Issues (Doc ID 2086250.1). This document is updated as issues are discovered. Note: You will notice that some reported issues only show for one release. This is the release where the issue was found.  Any duplicate bugs will be entered as the bug progresses.

For Engineer to Order customers, Project Quotes (P31P100) are created and used to communicate with a customer the planned or estimated amounts based on materials or engineering related tasks defined in the Project Workbench (P31P001). They may be high-level estimates or more detailed cost breakdowns, allowing for customer reaction and modifications prior to approval to start the project. 

 

Project quotes may be modified, and are tracked with revision control.  Creation, review, and acceptance phases move the project quote through various statuses from beginning (PENDING) to end (COMPLETED). Additionally, project quotes can be integrated with sales order quotes. A word of caution as there are guidelines that need to be followed for a successful quote generation process.

 

For additional information, see P31P100 How to Create a Project Quote and a Project Sales Quote (Doc ID 886572.1), it covers quote creation, quote process flow, and integration with sales quotes.

We have flagged a disclaimer on all 1099 ESUs that within the Special Instructions that it has a typo on this section:  

 

 

The correction UDC table should show as 01/07:

 

 

See E1: 1099: 1099 ESU Special Instructions Show ADD to 01/TR Should UDC 01/07? (Doc ID 2089376.1)

Tanyam-Oracle

E1 1099 ESUs Update

Posted by Tanyam-Oracle Dec 2, 2015

Announcement.pngUPDATE - P1 Defect Bug Found for Interest Form - 1099 ESUs are on HOLD (December 2nd 2015)

 

These ESUs are currently on hold at this time. If you have taken the ESU already and you do NOT prepare 1099-INT (Interest) forms you are okay.    If you plan to prepare 1099 INTEREST forms then you will need to wait and install the new ESU once it releases.

 

Release 9.2 2015 Base Bug 21900469 ESU JN10175*

Release 9.1 2015 Base Bug 21900448 ESU JM18813*

Release 9.0 2015 Base Bug 21900478 ESU JL23482*

 

1099: Market Discount (6A) and Bond Premium (6B) Amounts Are Incorrect  On the 1099 Interest Form (R045154) (Doc ID 2084695.1) for Defect Bug details.


1099 Update - Releases 9.0, 9.1 and 9.2 new ESUs are now available!!

Release 9.2 - JN10231

Release 9.1 - JM18911

Release 9.0 - JL23507

 

We will update this thread campaign 2015 1099 - "Get Ready Campaign" - Live Growing Discussion for the 2015 Tax Reporting Season! once the new ESUs are available.

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