Most customers are aware of EDI processing of procurement vouchers (Inbound Invoice/Match (Doc ID 625507.1) and Voucher Match Automation (Doc ID 1499920.1). Not every customer is aware that the Evaluated Receipts (R43800) process (Doc ID 625420.1) can also be used to automate AP voucher processing without requiring the invoice be sent from the supplier in the form of a pre-formatted text file.
When run in “proof mode” the Evaluated Receipts (R43800) program will populate the EDI tables without creating the voucher right away. Consider the flexibility this offers:
- The invoice number can be changed to match the number used on the supplier’s paper invoice.
- If there are added lines for freight, taxes or discounts on the paper invoice sent from the supplier, they can be added in the EDI tables (F47042 and F47044).
- If invoice amounts are different than the amounts on the receipt, the amounts can also be changed.
- Tolerance checking can also be done without requiring manual voucher entry for more information see Need To Set Up Tolerance Checking While Performing Voucher Match In Evaluated Receipt Processing (Doc ID 2691822.1).
After all the changes are made to the EDI tables, running the EDI Invoice Match (R470412) will automatically create the Voucher.
Evaluated Receipts (R43800) processing offers simpler implementation and more flexibility than EDI or Voucher Match Automation but it does not receive as much attention and is often overlooked. If you are considering ways to eliminate or reduce the use of manual Voucher Match (P0411/P4314) processing, make sure you look into Evaluated Receipts (R43800) processing.