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CRM 9.2 Image 5 (Patch 19685084) was release back on November 24, 2014 and it includes several new features/enhancements. To help you keep up with these new features and future ones we have available to you the PeopleSoft CRM 9.2: Update Image Documentation (Document 1917548.2) information center.  The CRM 9.2 Update Image Documentation contains special security instructions and installation documentation needed to setup some of the new features, and link to PeopleBooks for the new features.

 

If you have not downloaded CRM Image 5 yet please do so to take advantage of some of the new features. Below is a list of some of the new features, see Document 1917548.2 for a full list and more information.

 

  • Company, Person and Constituent Secure Enterprise Search objects
  • Hosted Credit Card Storage and Payment Integration Updates
  • Push Notification Feature for EOAW
  • Updates to CRM Toolbar to Comply with WCAG Requirements for Accessible Users
  • Auto-Creation of a Support Case from an Online Marketing and Marketing Survey or Program

With Daylight Savings fast approaching on March 8th, we want to provide you with some of the most searched knowledge articles on My Oracle Support about this topic. These knowledge articles may help answer questions you have regarding Daylight Saving changes for the Time and Labor product.

 

Below are knowledge articles for your reference:

 

  • TL8.X Daylight Saving Considerations When Changing Base Time Zones (Document 637482.1)
  • ETL8.x & 9: Daylight Savings Incident with Reported Time and Calculated Time (Document 639778.1)
  • ETL8.9: Time Admin abends when schedule uses punch at 2:AM on Daylight Saving (Document 651402.1)
  • ETL8.X/9.0: Time Resolution For Reported Time During Daylight Savings Window (Document 664576.1)
  • Daylight Savings Time Exceptions - TLX10076 and TLX10077 (Document 1234651.1)
  • ETL9.1: Incorrect Timesheet Totals During Day Light Savings Window (Document 1358248.1)
  • ETL8.9 Timesheet showing incorrect Total hours on day light savings day when base time zone is not same as employee's time zone (Document 867973.1)
  • ETL9.0 TCD Interface Punch Time Load is not Calculating Total Hours Correctly for Daylight Savings (Document 1372967.1)

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Are you ready for the implementation of the Affordable Care Act?

 

We've recently delivered enhancements to our HRMS and Base Benefits modules to deliver new fields, records, views, PeopleCode, and scripts to accommodate the additional requirements for tracking an employee's ACA Eligibility Status. Links to recent patches, along with information on previously posted enhancements for HRMS, Base Benefits, and Benefits Administration can be found on Document 1919696.1.

 

We have also deivered a new ACA Component Interface for customers who need to load transaction data from third-party benefits providers.  The component interface simplifies the process of loading your data and performs the required validations during the process.

 

Join us March 25 for our latest Advisor Webcast on PeopleSoft HCM Updates for the Affordable Care Act.  We will discuss the recently delivered benefits functionality for Employer Shared Responsibility, new functionality anticipated for Time & Labor, and forms 1094-C and 1095-C.  See Document 1456265.1 for schedule and registration.

 

For complete information on planned functionality and delivered enhancements, as well as PeopleSoft's Position Statement on the Affordable Care Act, see Document 1080659.1.

Contributed by Dave Thomas

 

A common issue when applying maintenance with PeopleSoft Update Manager (PUM) is receiving an error that the ADS Compare from file step failed with error  “User does not have permission to perform Compare from File”.

 

Three important things to know about ADS permissions (found in the following PeopleBook)

https://docs.oracle.com/cd/E41633_01/pt853pbh1/eng/pt/tads/task_SettingDataMigrationPermissions.html

 

 

a)    The OPR ID for running the ADS copies and compares must have all the records that are in the ADS project in the “Access Group Permissions” of the Data Migration page of the Permission List.

 

b)    Rather than identifying all the records, you could just simply give Upgrade Full Access instead which would apply to all records by going into the “Tools Permissions” of the PeopleTools page of the Permission List.

 

c)    Make sure the “Copy Compare Permissions” of the Data Migration page of the Permission List is set to Full Access and Allow setting Copy Compare attributes on data set definitions is checked.

 

Just because a OPR ID may have the ADS Designer role which contains the PTPT3500 Permission List, does not mean they have the correct permissions.

The PTPT3500 Permission List by default does not have any Tree or Access Groups assigned to it. So if you are going with “a” above rather than “b”, you will need to make sure to define the query tree and access groups, as well as the read and write privileges on the Data Migration tab of the Permission List. See figure 1.

 

 

Figure1.bmp(figure 1)

 

 

 

While in the Data Migration tab, check out “c” above. By default the Copy Compare Permissions are not set. They should be set as described in “c” above. See figure 2.

 

Figure2.bmp

(figure 2)

 

 

 

Now “b” above is much easier to implement than “a” and would the route most customers would go. The Upgrade permission can be on any Permission List but you might as well set it up on the PTPT3500 Permission List, so everything for this is set in one place. Note: To access the Tools Permissions link, Application Designer Access must be selected. See figure 3.

 

Figure3.bmp

(figure 3)

The introduction of smart phones started a mobile device revolution by changing what devices are used for mobile computing and by changing the user’s expectations on how and when they should have access to information. With PeopleTools 8.54 release; a new graphical UI called PeopleSoft Fluid User Interface is being introduced. Our intention is to present PeopleSoft application content in a highly usable fashion and to leverage the latest advancements in HTML, CSS, and JavaScript. This new PeopleSoft Fluid User Interface is planned to be added to the Mobile Inventory Application. Read more on this article and others, like the "PeopleSoft eProcurement Content Management – More Options Than Ever Before" article, in the PeopleSoft Apps Strategy blog.

 

To assist you with PeopleSoft Fluid User Interface Rel 8.54 we have a two day training course. Details on the training course and registration

information is located in the Oracle University website.

Expenses New 'Receipts Required'; Introduced in FSCM 9.2 Image# 10.

by Pere Taule

 

Background

Up to and including PeopleSoft Enterprise FSCM 9.2 Application Release, the Travel and Expenses module offered the 'Receipts Received' and 'Receipts Verified' features, which enabled customers to mark specific Expense Report Lines as verified when approvers matched the submitted expenses against the included/attached receipts, and confirm that all is correct, and following company policies.
However, such actions were merely procedural, that is, they required Users responsible for these tasks to periodically verify if there were any pending receipts awaiting validation.  If, for any reason, those users did not check the availability of receipts to be validated, they stood like this until someone decided to perform such check.  There were no mechanisms to warn the needed Users that there were receipts requiring their review.

 

Additionally, Receipts Receive and Receipts Verify processes were not required to be completed before Expense Report approvals. Meaning that it was possible to approve and pay Employees/Vendors without having the corresponding receipts fully verified beforehand.

 

All this has changed with the delivery of the brand new enhancement 'Receipts Required' functionality, introduced in PeopleSoft Enterprise FSCM 9.2 Image #10.

 

But how does this new functionality get configured? What are the requirements to have it work? And most important, how does affect the Expenses Approval Workflow if activated?

The new Receipts Required enhancement delivered within PeopleSoft Enterprise FSCM 9.2 Image #10 seeks to provide a more robust Receipt feature than until now. Two major changes have been introduced with this functionality:

  • Enabling the implementation of a new setup at Business Unit level with flexible options to define when receipts are required among the expenses reported
  • Providing a new approval role named Receipt Verifier that will be part of the existing Expenses Approval Workflow chain as an optional new step


Receipts Required Prerequisites

There are some pre-requisites before this functionality can be used:

  1. The systems must be at PeopleSoft Enterprise FSCM 9.2 Image #10 at least, which provided several new enhancements for the FSCM Expenses module (For a complete list of new enhancements introduced by Image #10, review existing KM Doc ID 1923479.2 - PeopleSoft FSCM 9.2: Update Image Documentation). Customers can install the desired enhancements by making use of the 'Selective Adoption' feature when performing the upgrade.

  2. The Receipts Required new delivered page (BUS_UNIT_TBL_EX4) needs to be included and granted access into the Expenses related Permission List(s), to have the new page be viewable at the Expenses Business Unit Definition level. In order to achieve this, take a look at the available regarding Receipt Required Security Word document here linked.

  3. Once the Image has been installed, and the security steps performed, the delivered ERApproval Process Definition Setup will need to be cloned, and updated to include the new Receipt Verifier approval stage. These actions would involve Steps #1 through #27 from the Receipt Required Manual Set Up Instructions Word document here linked. Note that this is considered as system delivered data, and as such, manipulation of this data needs to be done carefully.

  4. As soon as the ERApproval Process Definition has been updated to include the new Receipt Verifier Stage, the same needs to be done at the Transaction Definition level for the Expense Reports. A new Effective Date row needs to be added, for the same value of the new cloned ERApproval, and adding the row for Receipt Verifier, having created beforehand the needed Approver Type. These actions are explained in Steps #28 through #40 from the Receipt Required Manual Set Up Instructions Word document here linked


PeopleBooks Documentation

PeopleSoft Enterprise FSCM 9.2 Expenses Module PeopleBooks have been updated to accommodate the newly delivered functionality, and specific sections have been created to provide clear insight on the Receipt Required feature. Please, review thoroughly the two below sections of PeopleBooks that cover in detail this new enhancement:

  • Home > PeopleSoft FSCM 9.2 > PeopleSoft Expenses > Configuring Business Units for PeopleSoft Expenses > Receipts Required Page
  • Home > PeopleSoft FSCM 9.2 > PeopleSoft Expenses > Setting Up Receipt Verification Rules and Lists


Functional Setup

This new feature has two main set up pages where the customer can configure the Receipts Required and Verification functionality according to their business requirements, including all possible scenarios to be covered, as well as those exceptions that should be taken into account. These two pages can be accessed via the below listed navigation paths:

  • Set Up Financials/Supply Chain > Business Unit Related > Expenses > Expenses Definition > Receipts Required
  • Set Up Financials/Supply Chain > Product Related > Expenses > Payment Information > Receipt Verification Rule

The first page is where the company can state at the Business Unit level, which Expense Transactions should require a Receipt, and to have it properly verified before approvals tale place. A Transaction Line Amount minimum can be placed so that all Expense Report Lines with a lower amount will not be required to present its corresponding Receipt. Exceptions to this main basic rule can be defined as well, by Expense Type, Payment Type, and Minimum Receipt Amount, that will override the general rule defined. The customer can also specify if justification Comments are required or not to be entered by the Employee when for a transaction qualifying for a Receipt to be provided, does not have it.

The Receipt Verification Rule set up page already existed before the Receipt Required enhancement was delivered. However, it has been enhanced, and is now acting as additional filters, that will be adding to the Receipt Verification Rules defined at the Business Unit level. At this stage, the customer can require a Receipt to be provided whenever the Expense Report Line Transaction Amount surpasses a particular value. It can also require a Receipt Verification for every Nth transaction submitted. Finally, it allows additional Fields to be considered for Receipt Verification, which are not available at the Business Unit level: Employee ID, Business Unit, and Department ID. All Expense Report transactions that contain one of the defined values at these list levels, will require a Receipt, and for it to be properly verified.


Integration with Other Approval Levels

The new Receipt Verifier approval level will work like any of the already delivered Approval List Routing type of approvals in FSCM Expenses Module. The customer will have to activate the Receipt Verifier step at the Transaction Definition level, and configure the Approver Assignment and Approver List settings accordingly, so that for all combination of Business Unit and Routing ChartField (aka Department ID), there is a User defined as the one taking the responsibility for this Receipt Verification level.

This approval level has been designed to precede the already delivered levels such as Reviewer, HR Supervisor, Expense Manager, Pre Pay Auditor, Project Manager, or Project Supplemental Approver. Once the Receipt Verifier properly verifies the submitted transaction, the Approval Workflow Engine (AWE) will route the Expense Report to the next required approval level. The GCS has compiled a complete document that can assist you in understanding all the needed steps of configuration, and usage of this new feature. Check the FSCM 9.2 Expense Report Approvals With Receipt Verifier Word document here linked, which shows Expenses Approvals with Receipt Verifier, HR Supervisor, and Pre Pay Auditor.

Note that the Expenses Receipt Verifier approval level is currently not using Refinement Template functionality (as refinement can be done at the Expenses Business Unit level, as well as at the Receipt Verification Rules level), as well as Email Approvals are not enabled for this specific approval level as of yet.

 

KM Doc ID 1966233.1 - EEX 9.2: How To Configure And Make Use Of The Expenses Receipt Required New Enhanced Functionality? The Receipt Verifier Approval Stage.

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