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The comments are displayed on the 'Approval Audit' tab in the Event History section. The approver should be able to view these.
Can they not?
Yes, these are visible if one logs into PLM to view them.
The question really is: Can the email notifications contain the comments entered by the creator when it sent out?
We are capable of modifying some of our other email notifications and would like to find out if this one is feasible.
How is the approver approving the request without logging in? Is this an 'out of system' approval?
The docuemtation says the comments should be part of the e-mail notification. I'm going to look in my environment to see if it shows up.
The approver must always login to make the approval of a new user or change to user account. We are not using any out-of-box functionality.
What we are trying to do is:
When notifications go to multiple users, such as UGM admin group, that the person who workflows the change indicates from the comment, WHICH admin needs to make the approval based on some internal business rules. We are trying to save the effort of some users, who do get the notifications but are not the "official" approver by our standard, from having to login to check to determine if they are the appropriate approver or not.
Beckie,1 person found this helpful
There is no way to configure the e-mail that is sent.
You can accomplish your goal by using multiple approver groups. You can create a UGM group for each approver(s). The admin creating the user change request would select the appropriate group and only those in the selected group would be notified.
The groups would need to contain the [UGM_USER_APPROVER] role in order for them to show up.
Hope this helps.