5 Replies Latest reply on Nov 6, 2011 12:45 PM by Kamal Shah

    Share your Best eAM Implementation Hints

    Andy Binsley-Oracle
      The following tips highlight common questions and issues that arise during eAM implementation. Please share your own hints and tips.

      General Setup: An inventory org may be used for inventory, manufacturing, or maintenance. Spare parts are managed and maintenance work orders are executed in “eAM enabled” inventory orgs.

      •     Set up an org for eAM separate from any manufacturing orgs.

      •     Use Average Cost for inventory valuation in eAM orgs.

      •     When setting up WIP Accounting Classes, use the same maintenance expense account code in both the valuation and variance columns. This will cause maintenance expenses to book to the proper GL account and period.

      Asset Definition: Assets are the object that work is performed on. Assets are also defined to represent hierarchical groupings for organizing work and rolling up costs. Asset can be used to represent positions for installation of rebuildable inventory items.

      •     Define a new Asset Group for each Manufacturer and Model Number combination.

      •     Define Templates for Asset Groups that will be repetitively used to create new Assets.

      •     Assign a Parent Asset for each new Asset to place it in the Asset Hierarchy.

      •     Consider setting up Assets that will move in and out of inventory as Rebuildables. Creating a “position asset” in the asset hierarchy will allow the tracking of rebuildables that have been installed and the cost of maintenance for the position.

      •     Use the Rebuildable Serial Number form to quickly setup rebuildables.

      Preventive Maintenance and Activity Definition: Activities are the method for predefining work. Activities are used as templates to create work orders. Preventive maintenance activities may be scheduled based on meter readings and dates. Condition based maintenance may be triggered by absolute meters or collection plans.

      •     When launching the Activity Workbench and Maintenance Workbench enter a Parent Asset ID and check the “include children” box. Open Results, All Assets to view and use the hierarchy.

      •     Standard Operations may be useful for creating Activity Routings.

      •     When defining meters, be sure to check “used in scheduling.”

      •     When defining meters, set “past readings” to a number greater than one to assure proper PM forecasting.

      •     Use the Activity Workbench to define and schedule Preventive Maintenance Activities.

      •     To enable PM Work Order creation, check the “Default” box on the PM schedule form.

      Work Management: Work management is based on a work order. Work orders are always for an asset. Collection plans provide a flexible way to collect inspection and condition information. Collection results can trigger a variety of useful actions.

      •     Set Work Order to Firm when you do not what the scheduling engine to compress dates for shortest duration possible.

      •     Use the Scheduler Workbench to reschedule or adjust Work Order dates.

      •     Use the Material Issue request flag on Work Orders if you want to generate pick tickets. Don’t use it if you normally perform over the counter material issues.

      •     Create a Collection Plan if you want to manage work order completion notes.

      •     Create Collection plans for Condition Based and Predictive maintenance strategies. Actions can include create Work Order or Work Request.

      •     Include Asset Number and Asset Group as reference elements in Collection Plans that create Work Requests or Work Orders.

      •     To capture eAM work order numbers in Collection Plans, use the reference element “Maintenance Work Order,” not “Work Order” which is for manufacturing jobs.

      •     To make Collection Plans visible in Self Service from the Assets page, include the reference elements Asset Number and Asset Group and transaction “eAM Work Order Number.”

      •     For safety or other work instructions that will print on the work order, use either Long Description, Short Text Attachments, or Long Text Attachments.
        • 1. Re: Share your Best eAM Implementation Hints
          Good post Andy. If a new org is created, all of the inventory items related to maintenance need to be enabled in the new organization. I'm wondering why a new org needs to be created rather than eam-enabling an existing org. Is there a way to enable all inventory items to the new org in one step?

          - Don -
          • 2. Re: Share your Best eAM Implementation Hints
            Andy Binsley-Oracle
            The question of whether you need to create a new org or not depends on what the existing org has been used for. If it was used previously for maintenance spare parts then I would consider eAM enabling it. If it was used for manufacturing or finished goods, then I would probably not enable it for eAM. The two major reasons not to enable an existing org are: 1. Costing method, usually a manufacturing org uses standard cost and a maintenance org uses average cost; 2. Commingling of parts in lists of values, if you have raw materials and spare parts in the same org, lists and reports will include both, usually a person is interested in one or the other but not both.
            • 3. Re: Share your Best eAM Implementation Hints
              Sandeep Gandhi, Consultant
              Andy , thank you for starting this thread. I hope to see more of these types of thread that share knowledge and offer valuable suggestions.
              • 4. Re: Share your Best eAM Implementation Hints

                Thank you very much for your responses here. They are very educational.

                I have following questions,

                The Production Org is Standard Costed. What is the recommended costing method for eAM. If I use Average costing for EAM then do I have to create another org?

                If create another org then how ASCP will take into account projected shutdowns because of future PMs?

                If the Production Org is also WMS enabled then the Expense Account is greyed out in the costing tab of org parameters. If expense account is not created then Asset Groups can not be created from EAM. They however can be created from Item Master window?

                If Prod Org and EAM org are same then how we will capturs the material cost separately for both org?

                Thanks & Regards,
                • 5. Re: Share your Best eAM Implementation Hints
                  Kamal Shah

                  Ideally you should have separate Org defined and classified as EAM Org for all production/ warehouse etc.
                  Recommended Costing method is Average Costing for Maintenance operations.

                  Hope this helps.