5 Replies Latest reply on Jun 15, 2010 7:14 AM by Sumit Chandra Sharma

    How to create an uninvoiced receipt in Purchasing?

    337552
      Hello all,

      Can anyone pls give the steps to create an uninvoiced receipt in Purchasing?

      Thanks,
      Samuel

      Edited by: sammydude on Jun 9, 2010 5:51 AM
        • 1. Re: How to create an uninvoiced receipt in Purchasing?
          689739
          Go to "Receipts" form (navigation: PO Superuser responsibility -> Receiving -> Receipts) and create Receipts based on an approved PO.
          • 2. Re: How to create an uninvoiced receipt in Purchasing?
            Sandeep Gandhi, Consultant
            What do you mean by "uninvoiced receipt".
            There is no real relation between the receiving action and the invoicing action. Typically, Receipt is done before invoice (exception apply)

            Do you mean "unordered receipts"?
            • 3. Re: How to create an uninvoiced receipt in Purchasing?
              337552
              Referenced from a blog by Naresh Gorrepati...
              ---------------
              Whenever a Purchase Order is approved then the supplier has to provide the invoice for the list of goods in the Purchase Order to the Customer and then the payment will be made for the Invoice in Accounts Payable. Now the goods will be shipped to the customer and then the Recieving is done by entering the 'Reciepts' and the accounting entries will hit the General Ledger. The Journal Source for these entries will be 'Purchasing'.

              Sometimes the supplier ships the goods to the customer without any invoice and the customer recieves from his end. This process is called Uninvoiced Receipts. Now when these transactions are entered in GL, there should be a way by which we can identify that these entries are coming from Oracle Purchasing and are Uninvocied. The way to identify that these are coming from Oracle Purchasing is with the Journal Source and to identify the accounting entry as Uninvoiced Receipt, the journal category will be given as 'Accrual'. Let me explain with an example.

              You have raised a PO worth of 10000$ and you have recieved the goods worth of 500$ without any invoice. This clearly means your accrual amount for the PO is 500$. When Accounting Entry happens for this Uninvoiced Receipt in GL, Journal category should be 'Accrual' and the Journal Source should be 'Purchasing'.
              ---------------

              Regards,
              Samuel
              • 4. Re: How to create an uninvoiced receipt in Purchasing?
                778377
                Hi, Can you be more specific on the requirement ? Invoice represents a liability and you can have a liability only after you receive goods, for which you have to do receiving transaction. So Invoice always follows receipt (except prepayment) and accrual entries would be generated when you receive. So uninvoiced receipts doesn't seem to be a valid requirement ? Is your question on free goods or samples received ?
                Sachin
                • 5. Re: How to create an uninvoiced receipt in Purchasing?
                  Sumit Chandra Sharma
                  Please mention the functionality you are looking for and then we can look at providing options. In normal purchasing (P2P flow) you always receive the goods and only then raise an invoice. In real life, no Customer would initiate a payment unless the Order has been delivered.

                  Regards
                  Sumit