2 Replies Latest reply on Mar 26, 2012 2:44 PM by Mahendra

    Expense Charge Account Rules

    Mahendra
      Hi

      can someone share what are these rules for??
      when can they be used?

      I didn't understand..what was mentioned in user guide
      Is it like we can change the segment values of expense account when destination type is expense..
      I mean we can change the expense charge account??

      please advise?

      Thanks
      Mahendra
        • 1. Re: Expense Charge Account Rules
          Paarthy-Oracle
          Mahendra,
          The Expense Charge Account Rules can be setup to enable override of one or more segments of the default account based on the item category. This is an optional setup to enable the Charge Account to be chosen based on item category


          Hope below would help you to understand, where it is used.

          There are three steps for Account Generator to default the expense Charge Account onto a distribution record for a one-time item:

          1. The Account Generator looks at the PO/Requisition Preferences first. If a value for Charge Account exists here, then this account is used. If not, go to step 2

          2. If the Requester has been populated in PO/Requisition distribution (Requester will automatically be populated on Requisition but needs to be populated manually on a PO/Release) AND a Default Expense Account exists in the Employee Assignment of the requester, Account Generator will use the Default Expense Account of the requester. If not, go to step 3

          3.The Charge Account needs to be manually entered.

          Related Information:

          1.The Default Expense Account for the Requester is set in the employee's HR record as follows:

          Application/Responsibility: Human Resources
          Navigation: People > Enter and Maintain. Query the employee name. Click on Assignment. Click on Purchase Order Information.

          2.The Expense Charge Account Rules can be setup to enable override of one or more segments of the default account based on the item category. This is an optional setup to enable the Charge Account to be chosen based on item category. Overriding only happens if an account is found in step 2 above.

          Application / Responsibility: Purchasing
          Navigation: Setup > Financials > Accounting > Expense Account Rules

          3.The Account Generator can also be customized to meet specific business requirements regarding Charge Account defaulting.
          • 2. Re: Expense Charge Account Rules
            Mahendra
            Paarthy wrote:
            Mahendra,
            The Expense Charge Account Rules can be setup to enable override of one or more segments of the default account based on the item category. This is an optional setup to enable the Charge Account to be chosen based on item category


            Hope below would help you to understand, where it is used.

            There are three steps for Account Generator to default the expense Charge Account onto a distribution record for a one-time item:

            1. The Account Generator looks at the PO/Requisition Preferences first. If a value for Charge Account exists here, then this account is used. If not, go to step 2

            2. If the Requester has been populated in PO/Requisition distribution (Requester will automatically be populated on Requisition but needs to be populated manually on a PO/Release) AND a Default Expense Account exists in the Employee Assignment of the requester, Account Generator will use the Default Expense Account of the requester. If not, go to step 3

            3.The Charge Account needs to be manually entered.

            Related Information:

            1.The Default Expense Account for the Requester is set in the employee's HR record as follows:

            Application/Responsibility: Human Resources
            Navigation: People > Enter and Maintain. Query the employee name. Click on Assignment. Click on Purchase Order Information.

            2.The Expense Charge Account Rules can be setup to enable override of one or more segments of the default account based on the item category. This is an optional setup to enable the Charge Account to be chosen based on item category. Overriding only happens if an account is found in step 2 above.

            Application / Responsibility: Purchasing
            Navigation: Setup > Financials > Accounting > Expense Account Rules

            3.The Account Generator can also be customized to meet specific business requirements regarding Charge Account defaulting.
            Thanks Paarthy