You can simply add those items to the PO and make the price = 0.
You can then receive them in inventory.
I have one doubt. What if the receiving organizations have average costing? Won't it affect the cost of the item when received in the organization with '0' cost?
Yes, it will impact the average cost.
True, but now the case arise that what if the user wants to receive the item, but at the same time don't want to have accounting impact, as there is no cost involved.
Accounting must get impacted somehow somewhere.
The std. cost of the item is say $5.
You have 10 onhand so your inventory valuation is $100.
Now you want to receive 1 piece that came in "free".
Your onhand is now 11.
The inventory valuation is now $105.
This $5 must show up somewhere else too
If you raise a $0 po, then it will show up in PPV.
If you raise a $5 PO but don't pay it, it will show up in a/c payable.
If you do a misc. receipt for 1 piece, it will show up in the a/c used for misc. receipt.
The above responses are fine in case similar item as in the PO is provided free.
However, say for example, along with a box of 10 printer cartridges, I am getting a box of pens free. How to bring these items into inventory and how about the costs for it.
One workaround I can think is to receive the box of pen by way of Miscellaneous Receipts, however, I would have to give a cost for the same, however nominal that may be.