6 Replies Latest reply on Sep 7, 2012 9:38 AM by 919822

    How to prevent automatically created po from approved pr

    user201701
      I have created a BPA. Aftre that I created a new pr by using the same item as used on the BPA.
      After approving the pr an po will automatically created. How can I disable this function? I want
      only manually create po from approved pr.
        • 1. Re: How to prevent automatically created po from approved pr
          Mahendra
          Did you setup ASL for that item?
          what is the release method in the attributes?
          if it is release using autocreate...you will get the PO created automatically


          HTH
          Mahendra
          • 2. Re: How to prevent automatically created po from approved pr
            Paarthy-Oracle
            Step 1
            ======
            First to find out how a Purchasing Document was created, we need to check the DOCUMENT_CREATION_METHOD field in po_headers table.

            Run the following query to extract the PO header information :


            select * from po.po_headers_all
            where segment1 = '&PO_Number'

            In the output of this query, check the field DOCUMENT_CREATION_METHOD.

            DOCUMENT_CREATION_METHOD may have the following values :

            AUTOCREATE
            AWARD_SOURCING
            COPY_DOCUMENT
            CREATEDOC - Created from the PO create document workflow
            CREATE_CONSUMPTION
            ENTER_PO
            PDOI

            Mostly, in your case, it could be CREATEDOC

            Step2
            ====

            Then review your createpo workflow setups:

            . What is the setup needed for using Create Documents workflow?

            If you want document creation to be launched online upon requisition approval, it is recommended to set workflow attribute ‘Send PO Autocreation to Background’ in requisition approval process to ‘N’. Otherwise if this attribute is set to ‘Y’ (default) then the requisition approval process launches the create document workflow when workflow background process is run. In this case, workflow background process must be run with parameters: item type ‘PO Requisition Approval’ and deferred ‘Yes’.

            - Sourcing should be set up, so that the requisition gets sourced while creating it.

            - If you want Create Document workflow to create the documents, then the ‘Release Method’ in ASL attributes should be defined as ‘Release Using AutoCreate’.

            - In workflow definition for workflow ‘PO Create Documents’, the item attribute ‘Is Automatic Creation Allowed?’ should be set to ‘Y’ (Default). Also if attribute ‘Should Workflow Create the Release?’ is set to ‘Y’ (default), then workflow tries to create the releases.


            ==> You might need to change the the item attribute ‘Is Automatic Creation Allowed?’ to 'N'
            • 3. Re: How to prevent automatically created po from approved pr
              user201701
              This are our workflow settings:

              NAME     VALUE     ITEM_TYPE     ATTRIBUTE
              AUTOCREATE_DOC     Y     CREATEPO     Is Automatic Creation Allowed?
              AUTO_APPROVE_DOC     N     CREATEPO     Is Automatic Approval Allowed?
              CONT_WF_FOR_AC_REL_GEN     Y     CREATEPO     Should Workflow Create The Release?
              GROUPING_ALLOWED_FLAG     Y     CREATEPO     Is Grouping of Requisition Line Allowed?
              INCLUDE_NON_CATALOG_REQ_FLAG     N     CREATEPO     Should non-catalog requests be autocreated from contract?
              SEND_CREATEPO_TO_BACKGROUND     Y     REQAPPRV     Send PO Autocreation to Background
              USE_CONTRACT_FLAG     N     CREATEPO     Should Contract be used to autocreate Doc?


              Is it possible to have a automatic creation of po for a few items only?
              • 4. Re: How to prevent automatically created po from approved pr
                Paarthy-Oracle
                CREATEPO profiles cannot be set at item level.

                If you want to prevent for all items, you can refer note
                     (PICS) How To Prevent Automatic Creation of Purchase Orders on Creating and Approving Requisitions (Doc ID 460003.1)
                • 5. Re: How to prevent automatically created po from approved pr
                  ARUN.KPS.INDIA
                  Hi,
                  1. While creating the PR check for supplier,site fields are null
                  2. Query for the ASL of the item or Category , and verify that the ASL is sourced automatically
                  hope this verification help in fixing the issue

                  Regards,
                  Arun
                  • 6. Re: How to prevent automatically created po from approved pr
                    919822
                    Hi,

                    If you want your releases to be created manually then Choose the Release generation Method as "Release Using AutoCreate" in ASL attributes.

                    Thanks,
                    Venkat.