I have a process and assigned the Initiator Task swimlane role to a Group.
When a user in the Group Creates the task and enters some data and 'Saves' it, the Task is automatically 'Claimed' by the User.
There is a lot of data to be entered in the UI and it can be entered by many users in the Group, before Submitting the Task.
So one user creates a Process and other users in the same Group will enter the data. This gives them the flexibility to share the responsibility of data entry.
Because the Task is claimed by the Creator of the Task, other users in the Group are not able to Submit the Task.
Our requirement is all the users in the Group should be able to Submit the Task.
Is there a way to stop the Task from getting Claimed by the user when he Saves the data?
No. As soon as you Save the Task or Submit the Task, the Task now belongs to that User and it is ONLY in his inbox. There is no way by default other users can now access this task in their inbox. If you want Multiple users to work on the same tasks, you have to have alternate design. Worst case, have multiple SwimLanes like Requestor_1, Requestor_2, Requestor_3, Requestor_4 etc. And for each of these swimlanes, add same set of AD Group that may have users like User1, User2, User3 etc. Now when User1 enters some data and hits Save, the task is in his inbox. Once he submits it, it goes to next swimlane. And any of these 3 users can work on this task now including the same user1 also. So it depends like how many Users can literally enter the details and have that may Roles.
This gives more flexiblitly also. So screen have different sections like Header, Billing, Shipping etc. Each user may be proficient in each section and allow those users to fill in those details.