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Could you explain what is BoQ?
I guess you definitely have an idea...BoQ- Bill Of Quantity- say incase where a contractor in construction industry will plot estimates against different tasks in the construction project.
Task1.1: Ground excavation:
BQ1: Labor-> Qty=20; Estd. Cost=800USD
BQ2: Excavator -> Qty= 2units; Estd. Cost=2500USD
Task 1.2: Levelling
BQ1: Levellers-> Qty=1 Estd Cost= 3500USD
BQ3: Cement -> 8quintals Estd Cost = 80000USD
BQ4: Dampers-> x units; estd cost= xxxxx
so and so forth....
Actuals will also be plotted against these BoQ items and the variance needs to be accounted as a backlog or underbudget etc.,
Based on the backlog purchases need to be made against each of the items in the BoQ.
Hi Dina / Krishna,
Can i use resource list concept here to replicate BoQ ?
i.e., create a budget across resource list items representing BoQ items for tasks. Capture actual costs against the tasks with budgetary control enabled. Here estimates are recorded at BoQ level for each task but actuals are no below than task....challenge is i would not know as which BoQ item has overrun the estimate.
Please suggest some work around
Since you are using only Projects Costing and Billing your solution would be limited to configuration of tasks structures and expenditure types.
You may setup specific expenditure type for each item (or group of items) you want to track on the BOQ.
You then can configure the resource lists for budgeting and reporting by expenditure types.
When estimating the costs and preparing budget you would be able to enter quantity and raw cost on each budget line ( it is each expenditure type).
When purchasing the goods and services you will need to use the appropriate expenditure type that represent that kind of materials or sub contractors.
Using Project Status Inquiry you will be able to track actual, commitments and budgets for each of the expenditure types on each of the tasks.
We faced similar issue while implementing Oracle EBS for large construction company. The work around we have is to have BOQ outside the system.
1. Project is created with Finplan options of budgeting at lowest task and resource list as expenditure types.
2. Project WBS and resource list is uploaded to an external system.
3. Estimators enter multiple BoQ Items (similar to examples provided by you above) for combination of Task and Expenditure Types
4. Budget numbers (generated by summing up the BoQ) are interfaced back to EBS.
5. PO creation screen is also customised to consume budget at BoQ Item level.
Hope this helps.
Thanks for the answer and regret for delay in my response.
Just trying to understand as why we need to customize the PO workbench. Because, already we created a resourcelist with expenditure types and mapped alias resource name to that
So when we enter the transactions in PO then we can use those expenditure types which represent the detailed BoQ line items
The issue is really a matter of how granular you need the control.
If you setup an expenditure type for each type of items then I would not see a need for further customization.
However if the expenditure type is more general and cover various types of purchased items, you might need to have additional tool for controlling the budget by BoQ.