3 Replies Latest reply on Jul 27, 2009 7:51 AM by 639961

    PO Charge a/c for expense stockable item

    608027
      For an expense stockable item, the PO Charge account gets defaulted from the Expense a/c defined at the Inventory Org level, and this cannot be changed. However, I would like to change the cost center manually while creating PO, in order to track the expenses for a particluar cost center.How can I achieve this?

      thanx
        • 1. Re: PO Charge a/c for expense stockable item
          694214
          Hi,

          You can change the charge account combination under PO distiributions while creating the PO. Here you have the facility to change the cost center and choose the combination which ever you want.


          Let me know if you have any clarifications on your requirement.

          Regards,
          Kevin.
          • 2. Re: PO Charge a/c for expense stockable item
            608027
            In case you have a requisition for the PO and you choose the type of item as 'Expense' in the requisition, you can change the account code in the corresponding PO. However, in my case, there is no Requisition in Apps and the client starts working directly from PO. In such a scenario, the account code gets defaulted from the IO level and cannot be changed for an expense stockable item('Stockable' flag checked and 'Inventory Asset Value' flag unchecked in Master Items).

            Any idea how to go about this?

            thanx!!
            • 3. Re: PO Charge a/c for expense stockable item
              639961
              Hi,

              I don't think what you are trying to do is possible. Basically, for "inventory expense" items you cannot change the value defaulted for the Charge Account in Purchase Order, IF the destination is Inventory. This destination can be changed into Expense PO, not only in Requisition, but if you change the destination, then it will become a normal Expense Item, you cannot track its quantity, so there's no point in doing that.

              There's a workaround if the possible charge account combinations is not many. Here is the behavior of Inventory Expense Account:
              - PO (or PR) charge account will be defaulted from the subinventory (asset or expense subinventory does not matter)
              - If system cannot find any expense account in the subinventory (or if there are no subinventory defined in PO Distribution), the charge account will be defaulted from the organization item (not the master item)
              - When you create these item, and assign them to a child org, it became an organization item, which expense account is defaulted from the org parameter window (so this account will never be empty and system will take it as default if no expense account in subinventory)
              - The PO charge account and the ones that being charged in journal creation can be different when received into different subinventory with different expense account.

              So, the workaround could be:
              - Define several subinventories with different expense account
              - Specify the subinventory where items should be received in Purchase Order Distribution
              you'll have the journal entries you desired. --> not effective if you have many possibilities for charge account

              Thanks