3 Replies Latest reply on Aug 20, 2009 6:29 AM by gareth.roberts

    (urgent) Position Hierarchy and PO approval...

    704537
      Hi,

      We have re-engineered the current Position and Job Flexfield set-up, basically an additional segment in the Position FF and hiding a segment in Job FF. Adn the employee will be assigned to a one level high in the organization. So basically, employee will be assigned to a new org as well.
      Due to the changes, all employees will be moved to a new position. Now since client is utilizing the Position Hierarchy, I would like to know if we
      need to approved all the outstanding PO that requires approval, before moving the employees to the new assignment?

      If we dont do that, will there be any implications or will it cause any problems moving forward.

      Another question is, is it necessary to approved all the PO before changing all the employee assignment???

      Your response will be greatly appreciated.


      Thanks..
        • 1. Re: (urgent) Position Hierarchy and PO approval...
          gareth.roberts
          PO Approval workflow is highly sensitive to changes while workflows are in progress. Remember workflow is versioned, so if you make changes to the workflow itself, then in progress workflows will still execute using the workflow definition at the time it started. Changing the user name is one no-no while that user has a PO Approval related to them in progress.

          However saying that, its tough to answer your question without knowing more detail of the changes. If the original approval related data structures remain in place and you haven't changed the workflow definition, then the in process workflows may be okay to complete assuming the new positions the employees are moved to still allow the "Find Approver" function to execute correctly... not sure about the organization part...

          As always, try it out in your test environment!

          Regards,
          Gareth
          • 2. Re: (urgent) Position Hierarchy and PO approval...
            704537
            Hi Gareth,

            Thank you for your response.

            We will not definitely change the workflow definition. What we are going to do is to move all employees to a new position.
            You mentioned about the 'Find Approver' function, is this in workflow or in the purchasing module?


            Regards,
            • 3. Re: (urgent) Position Hierarchy and PO approval...
              gareth.roberts
              Find Approver is a function in the workflow that determines who the approver is...
              Give it a try ...
              1. Submit a PO for approval, change the employees position then get manager to approve / reject.
              2. Submit a PO for approval, change the managers position then get manager to approve / reject.
              etc...

              Regards,
              Gareth