Scenario
A user wanted to determine whether Vendor Prepayments or Journal Entry based prepayments could be applied across different Vendors in NetSuite.
The business also wanted to know whether open Vendor prepayments could be located during the Pay Bills process and whether multiple Vendor prepayments and Vendor Bills could be offset in batch processing scenarios such as CSV Import.
Solution
Vendor Prepayments do not appear as open transactions within the standard:
- Pay Bills
- Pay Single Vendor
pages because Vendor Prepayments use a separate application process and are stored in the Vendor Prepayment account rather than Accounts Payable.
Journal Entries can only be applied to Vendor Bills if:
- The Journal Entry uses an Accounts Payable account
- The Vendor name is populated on the Accounts Payable line
Because the transaction must be associated with a specific Vendor, Journal Entries and Vendor Prepayments cannot be applied across different Vendors.
Batch offsetting of Vendor Prepayments or Journal Entries across multiple Vendors is also not supported through:
- CSV Import
- Batch processing
- Vendor Payment application
Vendor related transactions can only be applied within the same Vendor record in NetSuite.
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