Scenario
A user migrated a Vendor prepayment process from another system where Vendor prepayments were recorded through batch Journal Entries.
After posting the Journal Entries in NetSuite using the configured Vendor Prepayment account, the user noticed that the transactions did not appear in the Vendor Prepayment list. The user wanted to determine whether Journal Entry based prepayments are expected to appear in the Vendor Prepayment list and whether these transactions can later be cleared against Vendor Bills.
Solution
Only actual Vendor Prepayment transactions appear in the Vendor Prepayment list in NetSuite.
Journal Entries remain classified as Journal Entries and will not appear in the Vendor Prepayment list even if they use the default Vendor Prepayment account configured in company settings.
If the Journal Entry uses the default Vendor Prepayment account:
- The transaction cannot be directly applied against Vendor Bills
If the Journal Entry instead uses an Accounts Payable account and includes a Vendor name in the Name field:
- The Journal Entry can be applied against Vendor Bills through the Pay Bills or Pay Single Vendor page
If the Vendor name is not included on the Accounts Payable line, the Journal Entry cannot participate in Vendor payment application processing.
-----
If you find this information useful, let us know by reacting or commenting on this post!
