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How to calculate Vendor Bill Variances?

edited Jun 2, 2025 2:34PM in Ask A Guru 18 comments

Hi Guru's,

I don't quite understand how the Match bill to Receipt works on the item.

I have tested various purchase orders, receipts and vendor bills, but I do not really understand where certain bookings come from.


Example 1 (INK23.0033 - Match Bill to Receipt = True)

PO - Quantity 20, Rate 285

IR - Quantity 20

Bill - Quantity 20 - Rate 290

Expecting a Journal entry 20 x €5 (Difference) = €100

JE amount - €5800


Example 2 (INK23.0036 - Match Bill to Receipt = False)

PO - Quantity 20, Rate 285

IR - Quantity 20

Bill - Quantity 20 - Rate 295

Expecting a Journal entry 20 x €10 (Difference) = €200

JE amount - € 200 (this is correct in my opinion)

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