Hi, Gurus, Understand from chatgpt, Purchase Order (PO) - * Created to specify what you intend to buy, including item, quantity, and agreed rate. * Item Receipt * Records what was actually received into inventory. * Confirms the quantity delivered matches the PO. * Vendor Bill * Invoice from the supplier requesting payment. * NetSuite compares the billed amount and quantity against the PO and Item Receipt. I have one example here PO - Item A - 1 unit , RM28 K GRN - Item A - 1 unit Vendor Bill - Item A , 1 unit, RM 12K The PO is fully billed, but it appears 3‑way matching did not validate the rate/amount in this case. Is that correct. Also no price variance as PO is RM28K and Bill is RM12K. Any advice is highly appreciated !

Hello @Bee Yook, Good day. How can I check the quantity and amount configured in the workflow, and in which state is it usually located? For this type of approval workflow, the validation logic is usually placed near the beginning of the workflow. This is because the workflow first needs to determine whether the transaction can be automatically approved or whether it should proceed through the full approval process. The Workflow record’s History subtab should also show changes made to the workflow, including the creation, update, or deletion of workflow actions. If there have been no changes since 2021, this suggests the workflow configuration may not have changed recently. However, if the behavior was working differently until recently, it would be best to file a case with NetSuite Support for further investigation. Please let us know if you would like assistance filing the case on your behalf. If no workflow is configured, the advanced approval rule should route the vendor bill for approval if the rate or amount has a variance. Am I correct? Yes, as mentioned by Judith, if tolerance is blank in the Approval Rule, it should be treated as zero by default if there were no customizations done in the workflow.

nav[aria-label="Primary Navigation"] { padding: 0; & ul { list-style: none; width: 100%; display: flex; flex-direction: row; justify-content: start; align-items: start; gap: 30px; padding: 0; & li { margin: 0; } & ul li { list-style: none; } } }

Oracle Communities

Child Item

Ask A Guru

Child Item

How 3-Way Matching works in NetSuite System

Bee Yook

Hi, Gurus,

Understand from chatgpt,

Purchase Order (PO) -

Created to specify what you intend to buy, including item, quantity, and agreed rate.

Item Receipt

Records what was actually received into inventory.

Confirms the quantity delivered matches the PO.

Vendor Bill

Invoice from the supplier requesting payment.

NetSuite compares the billed amount and quantity against the PO and Item Receipt.

I have one example here

PO - Item A - 1 unit , RM28 K

GRN - Item A - 1 unit

Vendor Bill - Item A , 1 unit, RM 12K

The PO is fully billed, but it appears 3‑way matching did not validate the rate/amount in this case. Is that correct.

Also no price variance as PO is RM28K and Bill is RM12K.

Any advice is highly appreciated !

Find more posts tagged with

Component react.asset.answerThread had an error.

You are not allowed to view comments.

Child Item

Upcoming Events

SuiteWorld | October 25–28, 2026 | Las Vegas
Big ideas. No travel required. SuiteWorld On Air brings the best of SuiteWorld directly to you. Stream keynotes live, access exclusive virtual content, and connect with the NetSuite community from wherever you are. Explore what's next for NetSuite, see AI innovation in action, and discover practical insights designed to…
Learning Lab | DC
Drive better outcomes with AI built into NetSuite Next Capital Hilton,1001 16th St NW, Washington, DC 20036 Join NetSuite experts for a free half-day event where you'll get a tour of NetSuite Next, explore AI-powered capabilities built into the platform, and learn practical ways to optimize NetSuite for your business. At…
Inside the Suite | DC
Take NetSuite Next for a hands-on test drive Capital Hilton, 1001 16th St NW, Washington, DC 20036 What to expect: Inside the Suite is designed for companies exploring modern ERP solutions. This event gives you the opportunity to experience NetSuite Next - the next evolution of NetSuite that brings AI directly into how…
What's Next for Product Companies with NetSuite
WEBINAR What's Next for Product Companies with NetSuite See how NetSuite Next uses AI to improve accuracy and protect margins Ask. Understand. Act. Use Ask Oracle to search, navigate, analyze business data, surface insights, get guidance, and take action using natural language—all through a single conversational…

More events