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Allow non-editor users to add Notes to a report in OAC?

Is there any way to allow non-editor users or groups to add notes to a report, but not edit anything else?

In our use case, LOB managers would like to add notes to their reports, but analysts with edit privileges can't support that volume of data-entry.
We're on the May 2025 release.

Thanks!

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Accepted answers

Sumanth V -Oracle

@User_3WSIY - Welcome to Oracle Analytics Community!

As of the May 2025 release of Oracle Analytics Cloud (OAC), there is no built-in way to allow non-editor users (Viewers or Consumers) to add notes or annotations to a report/dashboard without granting them edit access to the workbook.

Current Behavior:

Notes (added via the “Add Note” feature in a workbook or visualization) are tied to edit privileges.
Users must have edit access to the workbook to add or manage notes, comments, or narrative content.
Viewers can only consume the content as-is (read-only) and cannot modify or append anything, including notes.

Reference: https://docs.oracle.com/en/cloud/paas/analytics-cloud/acubi/add-notes-visualizations.html#GUID-798039A6-87EB-478E-AB6D-C34B5CA5F589

Please consider submitting an Idea or Enhancement Request (ER) in our Oracle Analytics Cloud and Server Idea Lab, along with the relevant business justification, so our Product Management team can review it for future consideration.

Oracle Analytics Cloud and Server Idea Lab

Also, we encourage you to continue posting your queries in the community — we’re here to assist you and ensure your experience with the product is as smooth and productive as possible.

Thank you!

All comments

Sumanth V -Oracle

@User_3WSIY - Welcome to Oracle Analytics Community!

Current Behavior:

Notes (added via the “Add Note” feature in a workbook or visualization) are tied to edit privileges.
Users must have edit access to the workbook to add or manage notes, comments, or narrative content.
Viewers can only consume the content as-is (read-only) and cannot modify or append anything, including notes.

Reference: https://docs.oracle.com/en/cloud/paas/analytics-cloud/acubi/add-notes-visualizations.html#GUID-798039A6-87EB-478E-AB6D-C34B5CA5F589

Oracle Analytics Cloud and Server Idea Lab

Also, we encourage you to continue posting your queries in the community — we’re here to assist you and ensure your experience with the product is as smooth and productive as possible.

Thank you!

Steve F-2

In addition, to Sumanth's comprehensive answer, I will add that there is a collaboration feature using the Day By Day mobile app via the cards feature in the app.

iOS: How do I share and collaborate on a card?

Android: How do I share and collaborate on a card?

Jeb S -Oracle

Thanks so much Sumanth! I appreciate your detailed response.

I've submitted the idea to the OAC Idea Lab - thanks for prompting me to do so. The link you shared may be outdated, I found it here: https://community.oracle.com/products/oracleanalytics/categories/idealab-oracle-analytics-cloud-server.