Clarification: Expenditure Balance Subtype Classification in Review Budgetary Control Balances
BACKGROUND:
We are documenting the behavior of Expenditure balance subtypes shown in Navigator > Budgetary Control > Review Budgetary Control Balances. Our reference is the REST API field descriptions (25D): AccountedReceiptsAmount, AccountedPayablesAmount, and MiscExpendituresAmount.
CURRENT UNDERSTANDING:
- Receipt Expenditures (AccountedReceiptsAmount)
Triggered when a Goods Receipt is processed in Receipt Accounting for a PO with Accrue on Receipt. The PO Obligation is liquidated and reclassified as Receipt Expenditure. - Payables Expenditures (AccountedPayablesAmount)
Triggered when an AP Invoice is validated in Payables. Applicable for: (a) non-PO invoices, and (b) PO-matched invoices using Period-End Accrual. - Manual Journal Entries (GL / SLA)
When a manual journal is posted directly to a budget-controlled account, we believe it falls under Miscellaneous Expenditures (MiscExpendituresAmount: "Reserved expenditure amount excluding payables, receipts and projects") — but this is not explicitly confirmed in public documentation.
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