How can we ensure that custom actions are displayed directly on the layout to reduce user clicks?

Summary:
We are encountering an issue where custom actions are not appearing directly on the layout, resulting in increased user clicks and decreased efficiency. We need guidance on how to modify the layout or system settings to ensure these actions are readily accessible, thereby streamlining user interactions and improving overall workflow.

Version (include the version you are using, if applicable):
25A, Patch4