How to Track Donor/Grant Advances at Project Level Without Creating AR Invoices?
Our Current Process (Using Contract Billing Events):
- We create an Advance Event in the Contract.
- Contract Billing generates an Advance Invoice, which posts as:
- Dr AR Trade Receivable
- Cr Prepayment Liability (or Unearned Revenue)
- Donor pays the advance, so we create a Customer Receipt in AR.
- Later, when actual project costs occur and revenue is generated, we create another Billing Event and AR invoice.
- Then we create a Prepayment Application Event to apply the advance, which results in:
- Dr Prepayment Liability
- Cr AR Trade Receivable
Problem:
This method creates multiple AR invoices that appear as Trade Receivables.
Is there a supported method to record donor advance funding
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