How to make adjust of reversal of Advance given to employees for travelling expenses.
Our client is one of the prestigeous construction company which have multiple sites at multiple locations in all over the world. Due to this huge span employees of the organization normally travels so much from offices to sites to visit the progress.
Our client provide the advance to employees before starting the visit for their normal travelling, fooding & Lodging expenses. when the employees return to office they provide the details of expenditure occured and return the excess amount to company.
Example:- Advance given = 1000, Expenses occured = 800, Amount returned = 200.
Now when we provide the advances to employees we make a prepayment invoice entries. To make the expenditure entries we made the standard invoice against the expenses occured and we apply the prepayment on the same.