T4 - Sorting T4 forms, and specifying Data selection

Using V9.2 TR9.2.7.4

We are trying to do two things, and i am having issues with both

1. we would like to sort the output of the T4 print (creating the pdf) to sort by Cat code 11, Cat Code 12, and then Alpha Name.
2. We want to split the T4 print into two files, one with Active employees (to hand deliver) and inactive employees (To be mailed)

I have tried setting the data selection on R77100 to PAST = ZERO or PAST <> 0 but when I submit the year end ID (which is attached to the R77100 version) nothing actually happens (no data for that ID added to F77210 or F77220 )