NSC | How to Merge Two Vendor Records

Shiela Marie Villaluz-Oracle

Scenario
An administrator needs to merge two vendor records in NetSuite to eliminate duplicates and consolidate data.

Solution
Follow these steps to merge two vendor records:

1. Navigate to Lists > Relationships > Vendors.
   
2. Click Edit next to the vendor record that will act as the source vendor.
   
   ⚠️ This vendor will be deleted during the merge process.
   
3. On the Vendor page, go to Actions > Merge.
   
4. On the Merge Vendor page, select the target vendor into which the source vendor will be merged.
   
   • Both vendor records must share the same primary subsidiary to proceed.
     
5. Click Merge.
   
6. Confirm the action by clicking OK on the prompt.
   
7. On the Duplicate Resolution Status page:
   
   • Click Refresh to process the merge.
   • Click Cancel to halt the process.
     
8. Check the Status column for the result of the merge.
   
9. Open the target vendor record to verify that it contains the merged data.
   
10. If using the Standard Vendor Form, check System Notes under the System Information subtab for a log entry of the merge.
    
11. Return to Lists > Relationships > Vendors to confirm that the source vendor no longer appears.
    

Conclusion
Merging vendor records helps maintain accurate vendor data and avoids duplicates in the system. Always verify that the source and target vendors share the same subsidiary and review changes post-merge to ensure data integrity.

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