How to setup expense policy that should be eligible for 3 years only

Summary:

we have clothing allowance policy where an employee is eligible to claim the expenses once in 3 years. After 3 years new rate will come up.

Example scenario : ABC an employee with Grade 3, he is travelling to overseas where is eligible to buy winter clothes 500 on date 11th May 2020. If same ABC employee travels to another country on 12th April 2021 now system shouldn't allow him to claim it. If ABC employees travels to another country on 12 May 2023 now system should allow to claim expenses.

I have tested below rate definitions by providing the start date and end date to a specific rate though it is not working as expected.