In Expense Report, can we have control on expense utilization based on the claim date?

Hello Experts!

We have requirement in our project that system should provide control in case of the below business case:

If the employee travel overseas, then they are eligible of the warm clothing once every three years from the date of travel.

Business use case:

Employee travel date (overseas) : 01-Jan-2024, 3 years from this date they can claim warm clothing meaning they are eligible to claim once until 31-Dec-2026.

1) If employee submit warm clothing on 01-Feb-2024 then system should allow for this claim.

2) If employee submit the same claim again in 01-Feb-2025 then system should not allow to proceeds to submit this claim.