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Processing Negative Payment/Refund from Employee Personal Expense Report Invoice

edited May 19, 2025 8:40AM in Payables, Payments & Cash Management 1 comment

Organization Name (Required - If you are an Oracle Partner, please provide the organization you are logging the idea on behalf of):

Kamehameha Schools

Description (Required):


I'm looking for Oracle's suggested best practice and solution in this scenario.

Scenario:

  • The organization has a corporate card program. The program is configured as Company Pay for all transactions.
  • Per organization policy, cards are used for ONLY business expenses. However, occasionally, it does occur that an employee accidentally uses the corporate card for a personal expense.
  • There is NO other positive out-of-pocket/cash expenses to be netted against this Personal expense. Thus, the employee is responsible to paying this money back to the organization.

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