Outstanding Open Liability

We have an issue with two invoices in the Open Liabilities Report in the AP System.  These two invoices were paid in a previous month.  However they were still reflected as OPEN in the Open Liabilities Report. This created a total variance between the Open Liabilities Report and GL.

• (1) The Invoices were entered into the AP System.
• (2) At payment, both of these Invoices required a Vendor name change.
• (3) AP “Void/Reissued" the Invoice and the Vendor Name was changed.  When this occurred however, this Invoice was not picked up in the Check Run because of the Name Change.
• (4) AP ultimately had to enter a duplicate Voucher/Invoice (but create a new unique Invoice #) to be able to make the payment.