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Community Care and Share: Negative Quantity in Transaction Saved Search

Mar 14, 2022 5:32PM edited Jul 6, 2023 2:11PM in Accounting / ERP

There are times when the Quantity and Amount of a specific item in a Transaction Saved Search shows a Negative value, even if you are expecting it to show as positive

The most common reason is: the GL accounts are reversed under the Item Record’s Accounting tab.

The normal account used for Item Accounts should be as follows:

COGS Account field = COGS Account type
Income Account field = Income Account type

It is possible that the accounts are interchanged as follows:

COGS Account field = Income Account type
Income Account field = COGS Account type

For example, I have an item which the Income Account field is populated with another account type (Expense). It seems that the display is based on the expected GL impact for a sales transaction.

Ivy Lopez-Oracle | Ask A Guru