Journal entries are commonly used to record accounting adjustments in NetSuite. Occasionally, you may need to remove a journal entry that was entered incorrectly or is no longer needed.
NetSuite allows an existing journal entry to be deleted when it has not been approved for posting or has not been posted. A posted journal entry can also be unposted by deleting it when the required conditions are met.
Before You Delete a Journal Entry
- Before attempting to delete a posted journal entry, confirm the following:
- Your role has the Full level of the Make Journal Entry permission.
- The posting period containing the journal entry is open.
Steps to Delete a Journal Entry
- Using an Administrator role, follow these steps:
- NetSuite: Transactions > Financial > Make Journal Entries > List.
- NetSuite Next: Open the Explore menu (hamburger icon in the bottom left corner beside the home button). In the menu, go to Transactions > Financial > Journal Entries
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NetSuite Next
2. Locate the journal entry you want to delete.
- NetSuite: Click Edit next to the journal entry. On the Journal page, open the Actions list, then select Delete.
- NetSuite Next: On the Journal Entry List page, open the Actions list
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NetSuite Next
Notes
Be careful when deleting accounting transactions because deletion removes the journal entry rather than creating another transaction to offset it. Deleting a transaction may affect related applications, reconciliations, and other linked records. Review the transaction's related activity before deleting.
For new users, consider validating the process in a sandbox account before applying it in production.
Explore the 'Basic Accounting' section under the 'New to NetSuite' category for a range of helpful articles. These resources are tailored to guide beginners through the platform's accounting features, ensuring a smooth learning curve.
