Expense Report Status Reversal After Payment (Third-Party Payment Scenario)

Hi Experts,

We are working on the Oracle Fusion Cloud Expenses module and would like guidance on handling a specific business scenario.

Current Process:

• Employees submit expense reports.
• Reports go through approval and are approved successfully.
• Payments are processed via a third-party payment system.
• We upload payment status through XML to update the expense report status to Paid.

Business Scenario (Issue):

In rare cases, after the expense report is:

• Approved
• Paid (via third-party integration)

We encounter situations where:

• The expense needs to be reversed / returned
• The employee is required to repay the amount to the company

Challenge:

Once the expense report is marked as