Hello @User_ORT3R ,

I hope all is well with you over there ;o)

I apologize for the late reply. I saw you also raised the new post listed below, and replied there too:

If the Supplier has sent your company a check for the 500 USD amount to be reimbursed, usually this goes straight into FIN Receivables module, adding a new Deposit entry with one received payment. Mark this Payment as Direct Journal Payment, so that it does not need to be matched against any existing invoice transaction in Receivables. Instead, as a Direct Journal Payment, you can then generate the needed Accounting Entries, mark as complete, and then interface these Accounting Entries into FIN General Ledger module. This way, the result is the initial Voucher in FIN Payables, the reimbursed payment in FIN Receivables, and FIN General Ledger module tying everything together accounting wise.

One would account the reimbursement in FIN Payables module as a Voucher Adjustment if they would expect to generate a Credit Invoice in FIN Payables, whose negative amount will be outstanding until a new future positive amount Voucher is created, and the amounts can get matched. Anything left over from the positive amount Voucher, (assuming its amount is greater than the received check), would then be paid through Pay Cycle. But to my understanding, this is not the approach your company wishes to take.

I hope that the information provided has clarified all your doubts. Should you have additional related questions, do not hesitate letting us know. On the contrary, if all your queries, and doubts have been successfully addressed, please make sure to mark as 'Correct Answer' or 'Helpful Answer' the post that has resolved your question. Only the user who created the initial question can perform this action. This will enable other Community Users to quickly identify the solution suggested, and see that this post has been successfully answered.

Have an excellent day!

Pere Taulé