Is there a way to notify the auditor when this charge is made?

Summary:

After I request an advance, I have money left over and need to return it.

Due to the difference between the total advance payment paid to the employee and the expense report presented by the employee, the advance payment is only partially applied.

After the employee makes the payment (which goes through accounts receivable), the auditor closes the advance manually.

Is there a way to notify the auditor when this charge is made? What is the auditor's method for knowing when to close the advance already paid?

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