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default assignment of Check-in documents to all employees

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We are using Check-in document as Mid year review document ( which is linked with Performance document).

We wanted to assign the mid year document created and available to the user when the select the review period under performance, instead of user creating the check-in document by clicking on Add button. This will avoid duplication as users can enter multiple check-in documents.

Please let us know how to acheive it.

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