Scenario
User created a SuiteBilling Subscription with a monthly recurring line, with Charges billed monthly. The Subscription was activated in the middle of the month, hence there was a prorated monthly charge generated for the partial month service. For the first month of the Subscription service, they only intend to bill the prorated monthly charge.
When performing a Bill Run operation to invoice the prorated monthly charge, they are encountering an issue because it advances the Next Bill Cycle Date of the Billing Account to the Next Cycle Date, thus, when running the Billing Operation to invoice the prorated monthly recurring charge, it also invoices the next monthly charge prematurely.
Solution
Since the Subscription was set to bill the Charges monthly, the prorated monthly charge which only started in the middle of the month is an Off-Cycle Charge.
To invoice these charges, make sure to check only BILL RUN (OFF-CYCLE TRANSACTIONS) when running Billing Operations.
- Navigate to Transactions > Billing > Process Billing Operations
- Next Bill Run As Of Date: Set date according to the Bill Date of the Off-Cycle Charge
- Check BILL RUN (OFF-CYCLE TRANSACTIONS) only
- Select Subsidiary
- Click Run
After doing this, you should now be able to create the Invoice for the prorated monthly charge without advancing the Billing Account's Next Bill Cycle Date, therefore it will not create an issue when billing the charges for the regular billing cycle.
I hope this helps! 😊
Let us know your insights about this in the comments!
