NSC | Best Practices in Modifying Cleared / Reconciled Transactions

If the transaction is still valid and only requires a modification (e.g., change in amount, payee, or memo), it is not recommended to void the transaction. Instead, the user should take the following steps:

1. Unmatch or remove the cleared status of the transaction.
2. Make the necessary modifications to the transaction.
   • Edit the check or payment as needed (e.g., change the amount, update classification fields).
3. Re-clear or re-match the transaction.
   • Once the changes are saved, re-match or clear the transaction
4. Reconcile the transaction as part of the current or next reconciliation cycle.

Understanding how NetSuite handles voided checks under different conditions is crucial for maintaining accurate financial records and ensuring consistency in bank reconciliations. The user should carefully consider whether to void a transaction or simply modify it, based on its status and intended outcome. When in doubt, creating a reversing journal entry and preserving reconciliation history is the recommended approach.