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New to NetSuite | Expense Report Posting Inconsistency – “Advanced Paid” Category
Scenario:
An employee submitted two expense reports that were both coded to the “Advances Paid” category/account in NetSuite—one in February 2025 and another in May 2025. Although the same category was used, the two reports posted differently in the general ledger.
- February 2025 Expense Report: The posting behaved as expected, with the entry impacting Advances Paid and Accounts Payable (AP). This allowed the transaction to flow through normal reporting and reimbursement processing.
- May 2025 Expense Report: The posting behaved differently, with both the debit and credit posting to Advances Paid. Because AP was not impacted, the transaction was not captured in reporting
Jeanne Padilla | General Accounting and Asset Management
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