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One Incoming Payment applying to two Different Accounts Receivables

edited Jun 2, 2025 2:42PM in Ask A Guru 7 comments

Hi All

Please help to advise any better workaround solution for this accounting inquiry.

How is it possible to post a single incoming payment to apply against two Sales Invoices posted to different Trade and Non Trade Receivables Control Account for the same Customer Code?

Assume a customer owes us two sums of money:

  • USD 1,000 >>> Trade Receivables
  • USD 500 >>> Non-Trade Receivables

For internal clarity, our client posted two separate Sales Invoices to different AR Control accounts to segregate the nature of the receivables. However, when they receive the money, it was transferred as one single payment by the same customer.

Currently they posted two separate incoming payments, once on each invoice, however it creates a problem where we now have two lines showing in the bank ledger rather than one like in the bank statement.

Thanks for your guidance.

Kedalene Chong

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