@Amanda Edwards yes i did, that was my first option. I need to figure out the correct formula for the system notes field " context = bulk processing " since {systemnotes.context} = bulk processing is not it.

@Amanda Edwards @Red Velasco-Oracle thank you so much for taking the time to respond. I tweaked the Journal entry approval work flow and at Initiation I set Click Set Field Value Workflow Action: Trigger On: Entry Field: Created By = Netsuite System Condition: {Createdby.id}= -4 and {systemnotes.context} = bulk processing…

thank you @Jervin Nicholas Teopengco-Oracle and @Alex_C