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Web card transaction

We do web card transactions without having a proper process. The current process is as follows;

User creates PO for eBay supplier which is USD supplier and then, GRN done once goods arrived. Then, finance receives a memo requesting a Credit card settlement in LKR. Finance book as a standard invoice to the system crediting supplier called Sampath credit card and debiting cost of sale A/c, from that cheque raised accordingly. but we never match the PO and settle the eBay supplier.

Can you please suggest the correct process to follow to complete the whole process.

Regards,

Di

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