NSC | Why is Drop Ship Purchase Order Not Showing in Post Vendor Bill Variance?

Elychelle Gulen-Oracle

Scenario: User cannot find Drop Ship Purchase Orders in Post Vendor Bill Variance.

Here is the standard behavior of the system between stand-alone and drop ship Purchase Orders.

A. Purchase Order created from Sales Order through Drop Ship

1. Create Sales Order with Drop Ship item
2. Create Purchase Order from Sales Order
3. Create Item Receipt
4. Bill the Purchase Order with quantity variance

Result: Purchase Order created from Sales Order through Drop Ship is not showing on the Post Vendor Bill Variances page

B. Purchase Order created standalone

1. Create Purchase Order
2. Create Item Receipt
3. Bill the Purchase Order with quantity variance

Result: Purchase order is showing on the Post Vendor Bill Variances page

This behavior was previously filed as Defect that our Engineer tagged as a fact of life:

"Those lines, which are expected to generate variances, are flagged as drop-ship not because of the item configuration but because the PO was generated from a Sales Order through the drop-ship functionality. And because of this, the Post Vendor Bill Variance engine is ignoring those lines on the Purchase Order."

Moreover, according to our engineers users are not supposed to use the Match Bill to Receipt Purchase Order for the reason that there is no Item Receipt Record for Drop Ship transactions. There is only Item Fulfillment since the item will directly go to the Customer.

The suggested alternate solution was to create Journal Entries manually.