Custom Purchase Request (Without Using Purchase Request or Requisitions)

Currently, when an employee needs something purchased, they go to a Google Form and enter the vendor, item name, quantity, reason for purchase, link to the item, and any other notes. Our purchaser then looks through the information and creates a purchase order for the vendor with items from various purchase requests. I would like to make a custom record and form in NetSuite to replace the Google Form. We do not have Requisitions and using Purchase Requests doesn't make sense for us for numerous reasons - employees with full licenses shouldn't have to go to the employee center role,