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Salary Advance: Vendor Prepayment cannot be knocked off by recovery Journal Vouchers

in Ask A Guru 5 comments

unresolved NetSuite issues currently faced across the Group NetSuite OneWorld environment (India Localization / legacy tax). India localization SuiteTax bundle is already implemented.

Summary

Employee salary advances are disbursed as Vendor Prepayments (employees are set up as vendors, prefix SR). Monthly recovery from salary is posted as a Journal Voucher (JV). NetSuite’s VPP knock-off works only through a Vendor Prepayment Application (VPA), which requires an open AP bill/credit to apply against; a JV cannot reduce a VPP’s ‘Unapplied’ balance or link to it. As a result both the VPP and the recovery JVs remain permanently open.

Consequence: a growing discrepancy in the AP sub-ledger, inflated open vendor balances for employee-vendors, and VPPs that never close. A secondary account-mapping mismatch exists between the accounts used by the JV and those used by the VPP.

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