Create api user account

Summary

What is the best practice to create api user accounts?

Content

Hi,

I worked on eQuest integration in test environment and I hired an employee to create the api user account in order to complete the integration. Then I have also worked on Background Check integration and also in that case I hired an employee to create another api user account. Now I have to perform the integrations on a production environment and I'm asking if it is correct to hire every time fake employees in order to complete the integration associating them to real positions, departments etc.

Could you please clarify if this is the right way to proceed and in which way the api user accounts affect the organization for example in terms of reporting? Is there a best practice on this? Can I give a person ID to the api user accounts if I don't hire them?